QuickBooks Tips
If you’re well informed, our working relationship will be a success. It’s that simple. That’s why 2nd Site is an open book and works hard to continually educate you on the power of QuickBooks as a business tool. Here are some QuickBooks tips and resource links. Just click on one of the items below for tips and resources. If you have a question any of the tips below, feel free to call or email us at 503-246-7776 or 2nd-site@2nd-site.com.
- QuickBooks Pro Tips
- QuickBooks Premier Tips
- QuickBooks Enterprise Tips
- QuickBooks Point of Sale Tips
- Resource Links
- Customize your forms to create a more professional company image.
- The numeric keypad functions as a calculator in any numeric field.
- Use the Open Invoices Report, Unpaid Bills report, and Detailed Profit & Loss Report monthly to review your work and to catch data entry errors.
- Reconcile all balance sheet accounts on a regular basis to guarantee accuracy.
- Never change the default Admin user name. Create a new user name for each person and only log in as Admin to perform administrative functions. That way your Audit Trail report makes more sense.
- Close individual Estimates, Sales Orders and Purchase Orders when you’re finished with them by unchecking the “Estimate Active” box at the top of that screen and checking the “Closed” box at the bottom of the S.O. and P.O. screens.
- Update inventory item values when you make your annual physical inventory adjustments to keep your average cost in line with current market values.
- Use the class feature to segment your business into locations, market sectors, or departments to identify and analyze your most profitable areas.
- Whatever your industry, you’ll get the most value for your money if you purchase the Premier Accountant’s Edition. It contains the ability to toggle between ALL editions of Premier so you can access the unique reports and features of all editions instead of being limited to just one.
- Have new employees review the video tutorials in the Learning Center and download “The Official Guide” free e-book for easy referencing to ensure you’re all using QuickBooks correctly.
- The guided processes in the Employee Organizer ensures that your Human Resource department is following employment best practices.
- Make good use of the advanced security/user roles. You can control 115 task level entitlements in 11 functional areas.
- Since many large companies now require order and billing documents to be shared through EDI (Electronic Data Interchange) using the ANSI X12 standard, QuickBooks Enterprise includes the TrueCommerce EDI Solution as a built-in feature. (Usage fees may apply.)
- It’s both practical and financially logical to maintain your Full Service Plan. You’ll pay about the same amount to renew annually as to buy Enterprise new every three years. The F.S. P. spreads the cost out over the three years for better budgeting, you’ll get every annual upgrade so you’ll always have the newest features.
- Take advantage of the other free benefits you receive from the Full Service Plan: Free Tech Support, Intuit Attached Documents (100 GB storage), Intuit Data Protect, Commissions Manager, Time & Billing, QuickBooks Connect, and Field Service Management.
- Customize the workstation dashboard for each user based on their specific job tasks and responsibilities.
- Use the built-in Customer Rewards feature to encourage customers to purchase more, and more often. (Pro version)
- Attach pictures to each item to ensure salespeople select the correct Item (Pro version)
- Create a user name called POS in your QuickBooks financial data and set the preferences for POS data to import using that name to create reports filtered by the POS user name.
- Verify that the Inventory Summary Valuation report matches the inventory asset account in your QuickBooks Financial data (after you’ve completed all received inventory billings.)
For a answers to frequently asked questions , click here.
