What you may have done wrong when you restored your QuickBooks backup file!

 

At some point we all have to restore a QuickBooks data backup file to recover from a problem or to move the file to another computer. Often an important step is missed in that process.

 

When you restore a QuickBooks data file, a folder is created that contains a number of additional files plus a text file that tells you what to do with them. The folder is called “Restored_CompanyName_Files” where “company name” is the name of your company file.

 

In my case, my company file is located in the default path QuickBooks uses which is C:\Users\Public\Documents\Intuit\QuickBooks\Company Files\2ndSite.QBW

So that’s where I restored my backup and the following folder was created by the restoration process.

C:\Users\Public\Documents\Intuit\QuickBooks\Company Files\Restored_2ndSite_Files

 

Inside that folder is a text file explaining the important next steps. In part, it says

 

How to Restore Related Files

 

The folder that contains this document was created when you restored a QuickBooks backup. Your restored files were placed in this folder so as not to overwrite the existing files on your machine. This will avoid conflicts with other users and with other company files.

The backup file (.QBB) you restored contains copies of all of the data needed to recreate your QuickBooks environment. The files in this folder will enable you to recover all of your work.

 

 

  • Company file (.QBW)
  •  Copy the QuickBooks Letters and templates files to: C:\Documents and Settings\All Users\Documents\Intuit\QuickBooks\Company Files\QuickBooks Letter Templates
  •  Copy the Printer Setting (PrintEng.ini, wpr.ini, QBPrint.qbp) files to: C:\Documents and Settings\All Users\Application Data\Intuit\”QuickBooks version”
  • Copy the Spell Checker (spell.ini,User Dictionary.tlx)  files to: C:\Documents and Settings\All Users\application Data\Intuit\”QuickBooks version”
  • Copy the Financial Statement Designer (FSD clients) files to: C:\Documents and Settings\All Users\Application Data\Intuit\QuickBooks\Company Files\FSD\Clients
  • Copy the Financial Statement Designer (FSD data) files to: C:\Documents and Settings\All Users\Application Data\Intuit\QuickBooks [version]\Components\FSD\Data
  • Copy the Cash Flow Projector (.cfp) file to: the same directory as [Company Name].qbw
  • Copy the Business Planner (.bpw) file to: the same directory as [Company Name].qbw
  • Copy the Loan Manager (.lmr) files to: the same directory as [Company Name].qbw
  • Copy the Image files (files used as logos) to: [Company Name]-images

 

Plus it contains the following files which are all normally located in the same directory as the company file. That being the case, since they’re now in the “Restored …” folder and it’s in the same directory as the restored company file, these following files are already right where they need to be – in the same directory as the company (.QBW) file.

  • Transaction Log Files (.TLG)
  • ND file (.ND)
  • Cash Flow Projector (.CFP)
  • Business Planner (.BPW)
  • Loan Manager files (.LMR)
  • Image Files (files used in logos)
  • Tax Forms
  • PDF Tax Form files

 

Completing the restore process

 

To completely restore all of the files in this backup  you should copy these files (highlighted in red) back to their original directories as indicated in the list above.

 

IMPORTANT: When you copy these files back to their original locations, you will overwrite the existing files in those locations so you’ll overwrite any changes made since the backup was created. That’s probably exactly what you want, since you’re now using a restored copy of the backup, it’s logical to use the original version of these files that were copied during that backup.

 

One final word. If you’ve never completed this final step it may not matter. Many QuickBooks users don’t make changes that affect these files, so using the original files instead of the restored files won’t matter. The *.tlg file and the *.nd file are normally  reset or recreated during subsequent uses of QuickBooks so they get replaced automatically.

 

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