How to Record Donating a QuickBooks Point of Sale Gift Card

Written Sept. 1, 2011

Scenario: A store using POS would like to donate a gift card to a local charity.

There are several was to record this but the best solution I’ve seen requires only a single transaction and no need for any adjustments in QuickBooks financial.

In POS, create a new non-inventory item called Gift Card Donation Offset. Map this item to the Donation Expense account in the Income account field.

Create a sales transaction for the gift card. We’ll say the price is $100. Enter a second line on that Sales Receipt using the Gift Card Donation Offset item, entered as a return for -$100.

The result is a $0 transaction so there’s no impact on deposits in QuickBooks financial. You can create this Sales Receipt in the name of the Charity since you won’t know the end recipient.

Intuitively Yours,


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